FBDS recognises that many potential conflicts of interest arise as a result of its work. Through the application of our policy on conflict of interest, we attempt to identify and manage conflicts that do arise systematically. We also undertake to monitor the implementation of this policy to ensure that conflicts of interest do not compromise the integrity and objectivity of our work.
Conflict of interest is addressed at two levels:
- Individual employees, collaborators, and subcontractors;
- FBDS as a whole.
Individual conflicts of interest
Employees:
- A requirement for proper management of conflict of interest by each member of staff, including notifying FBDS directors of any potential conflicts, is included in the terms of employment which forms part of every contract.
Subcontractors:
- All subcontractors are required to assure the proper management of conflict of interest, including notifying FBDS directors of any potential conflicts.
FBDS conflicts of interest
As part of the project planning process, before accepting the terms of reference for an individual contract, the project manager considers any potential conflicts of interest. In particular, consideration must be given to potential conflicts arising from:
- Past, on-going or future work with the same client;
- Past, on-going or future work with a different client;
- The declared interests of the project team and any other staff likely to be involved in the project.
If any potential conflict is identified:
- A director and/or senior manager must be informed;
- Measures to remove or manage the potential conflict must be identified;
- The identified measures must be implemented.
If, after the implementation of the identified measures, a potential conflict is likely to remain which could affect FBDS’s ability to deliver the terms of reference, FBDS will formally notify the client before accepting the contract.